By Laws
Section 1
Name of Organization
CalgaryOAUG, also known as Calgary Oracle Applications Users Group, is a not-for-profit organization.
Section 2
Purpose and Objectives
Our purpose is to represent the interests of Oracle Applications Users in securing the optimum use and ongoing development of the Oracle Applications products, in particular:
- To provide a forum for the sharing of
information and experience on the selection, implementation, and
effective use of Oracle Applications products.
- To maintain a mechanism for establishing, and
communicating to Oracle Corporation, users' collective priorities for
the future development direction and enhancement of Oracle Applications
products, with the objective of ensuring their continuous improvement.
- To maintain a robust and effective worldwide
communications channel with Oracle Corporation regarding the
Applications.
- To promote the optimum benefit-in-use of Oracle Applications by supporting education and training programs and events associated with their use; and through conferences, publications, and electronic meeting places dedicated to the Oracle Applications products.
Section 3
Membership
Membership is open to anyone with an interest in Oracle Applications, with no dues for membership.
Section 4
OAUG Affiliation
In order to maintain its affiliation with the OAUG in good standing, the CalgaryOAUG will:
- Provide the OAUG with completed Group Affiliation Forms on an annual basis, or as required.
- Provide the OAUG with group membership information semi-annually (March 31st and October 15th) and group contact information on an ongoing basis.
- Promote OAUG Membership and ongoing relationship development between group members and OAUG.
- Conduct at least two meetings per year with at least 10 members present.
- Maintain group records and meeting minutes in accordance to set by-laws
Section 5
Elected Officers
CalgaryOAUG will be governed by a Board of Directors, 6 members who will be elected by general membership. The Board positions will serve for a term of 2 years. To ensure continuity of the Board, only three seats will be open for election every year.
The various Board positions and their functions are defined as follows:
Chairperson (Geo Coordinator)
The Chairperson is responsible for developing and implementing by-laws for the group in accordance with municipal, provincial and federal requirements. In this capacity, they are expected to follow all OAUG Policies and Procedures and ensure that the group maintains their good standing with the OAUG. Additionally, the Chairperson is responsible for developing volunteers for the group as well as general group administration and maintenance. The Chairperson must be an OAUG member.
Oracle Corporation Canada Representative
The Oracle representative is responsible for communication between CalgaryOAUG and Oracle Corporation on all matter of interest to the membership. This includes all product presentation, seminars, product enhancements, and product performance related issues.
Director, Vendor Representative
The vendor representative is responsible for representing the interest of all vendors and ensuring fair representation to the CalgaryOAUG.
Director, Speaker/Conference Planning
This position is responsible for reviewing and approval of all presenters including topics, presentations, etc. also make recommendations on topics, which are of interest to our members.
Director, Membership/Facility Planning
This position is responsible for inquiries from prospective members, provides direction in the performance of membership tasks. This position also represents the best interests of CalgaryOAUG members and continues to enhance member benefits through donations, door prizes, facility provision and luncheon sponsors.
Director, Information Recording
This position is responsible for recording and documenting information discussed and decided upon at all meetings, publishing meeting minutes, managing the action item listed, and maintaining all other documents.
Section 6
Board Member Policies
- In the event of a vacancy on the Board by reason of death or resignation, said position shall be filled by appointment of the Chairperson for the balance of the term
- The Board will consist of the following:
o No less than three (3) Applications Users, and
o No more than three (3) Consultants or Suppliers.
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